As a member of the Classroom Readiness Committee, OTDI's Learning and Collaborative Environments (LCE) partnered with the College of Arts and Sciences (ASC) on a pilot to transition foundational STEM courses from large lectures to smaller sections incorporating active learning and strategies for inclusive teaching to improve retention of students. This required the renovation of six pool classrooms on the first floor of McPherson Lab.
OTDI’s Learning and Collaborative Environments (LCE) team is working with Student Life Disability Services (SLDS) to broaden the use of assistive technology in our classrooms.
LCE works continually to update pool classrooms to improve teaching and learning environments for all Buckeyes...
OTDI has been running a series of articles encouraging users to do some deep cleaning –spring cleaning—to optimize storage and decrease our overall storage footprint. Online archiving is one way to effectively use the...
The Data Governance team is ready to convene the working group for the next institutional definition session. The session to discuss the institutional definition for the term "Learner" will occur on Thursday, April 4.
Part of this group’s efforts in helping to standardize institutional definitions involves facilitating the development of working groups, consisting of university and medical center subject matter experts and data stewards. Read on to see how you can get involved.
A data clean up effort was conducted to eliminate $0 balances which were incorrectly rolling forward for worktag combinations in the "Equity Balances by Balancing/Carry Forward Worktags suite" of reporting.
Upon further investigation it was confirmed this was due to a conversion issue effective FY18. A correction was done in the system that will now significantly reduce this issue. There may still be some $0 balance lines that exist and that is due to non-conversion journals (entries processed by accounting or cost center accountants) that may have hit equity directly in the past. End users cannot post to equity directly in journals any longer and should work with the central accounting teams if they have any questions. Please note this clean up had no net effect on your current equity balances.
Journal Activity for this Project resulted in the following:
Peoplesoft converted balances loaded as 47360: Net Transfer with an offset to 17000: Suspense in FY2017 – Do not use FY17 as a reporting period as full balance sheet reporting was not loaded here. Beginning Balance calculated in FY2018 to close 47360: Net Transfer to 30000: Equity. – This does not impact your FY18 balances and is the first year of true balances. Journal correction reversing 30000: Equity and 17000: Suspense in 2018 – This entry netted out the original conversion to 30000: Equity that posted in FY18 and the clean-up entry on 17000: Suspense balance that rolled over from FY17.
This is a reminder for earnings operations that every location that is selling a taxable product/service to external customers is required to have its own separate vendor's license . This only applies if you are making taxable sales to external customers. If only non-taxable items/services are sold, no vendor’s license is required. The Tax Office needs to review any vendor license registrations before submission, to make sure it is attached to our master vendor license (and thereby ensure the activity is included in our consolidated sales tax returns). Please send to salestax@osu.edu .
As a best practice, when using the Journal EIB process for multiple units on the same EIB, please create at least one journal for each college/unit with a separate header row and link the header key to all the lines. This practice avoids creation of large campus-wide approvals on the same entry which remain stuck in workflow due to send-backs. This allows the unit to approve only their entry. As an added reminder, the journal EIB can be used for cost share type activities which are not revenue generating. Departments must use the appropriate process for internal sales transactions, which is the new internal order billing process. Journals and transfers are not to be used for earnings/internal billing activity.
Please do not begin entering FY25 blanket purchase orders until Monday, April 15 . More information and detailed instructions on creating FY25 blanket purchase orders will be posted in a future NewsLink article. As a reminder, blanket POs should only be used on a fiscal year basis for the fiscal year it is intended for (unless otherwise noted with a service end date).
New to Marketplace Quotes (in the supplier website section of Buckeye Buy) is Neverman Construction (disaster recovery), Eagle Exhibit LLC (trade and product show displays), Hamburg Fireworks Display Inc., Landscape Forms Inc. (outdoor furniture), Sauder Manufacturing Co. (residential furniture), Autumn Theodore Photography LLC, and Emma Parker Photography LLC.
New hosted catalogs (under the Search catalog link in Buckeye Buy) is Harrell’s LLC (landscape and horticultural products).
New Internal supplier hosted catalogs includes Genomics and Microbiology Solutions (bioinformatics and genomic sequencing services) and University Catering (for recurring events only).
